This Agreement is made on the Commencement Date.
Between:
1) Plymouth Marjon University, of Derriford Rd, Plymouth PL6 8BH (the University); and
2) the Booking Party (as detailed in the Order Form).
Each a Party and collectively the Parties.
The Parties agree as follows:
1. Interpretation
1.1 In this Agreement, the following definitions apply:
Business Day: The day agreed at the time of booking- staffing charges or extra charges may be charged for weekends (Saturday, Sunday) and public holiday in England or bookings outside core hours 08.00 – 18.00
Business Hours: the period from 8.00 to 18.00 on any Business Day.
Charges: the charges payable by the Booking Party for the hire of the Venue and the supply of the Services, as set out in the Order Form.
Agreement: the contract between the Booking Party and the University for the hire of the Venue and supply of the Services in accordance with the Order Form, the terms of this Agreement and the Schedule(s) to the Agreement (as specified in the Order Form).
Event: the event or function for which the Booking Party is hiring the Venue, as specified in the Order Form.
Hire Period: the period of time agreed for the hire of the Venue as described in the Order Form, to include any period of time to set up and clear the Venue.
Services: the supply of catering services and consumables and any additional services or equipment at the Event, as specified in the Order Form.
Venue: the property, or area or rooms within the property, to be hired by the Booking Party, as specified in the Order Form.
2. Confirmation of hire
2.1 Venue bookings shall be held provisionally for 5 working days following initial inquiry by phone or email, or if such time is not available before the date of the Event, for a maximum of 24 hours. After this time, the University reserves the right to release the provisional booking without notice to the Booking Party.
2.2 This Agreement shall come into effect on the date of the Agreement (the Commencement Date). Until that time, bookings for hire will be treated as provisional.
3. Supply of services
3.1 The University shall supply the Services to the Booking Party during the Hire Period, subject to any specific timings agreed in writing by the Parties before the Event.
3.2 In supplying the Services, the University shall:
(a) perform the Services with reasonable care and skill;
(b) use reasonable endeavours to perform the Services as set out in the Order Form; and
(c) comply with all applicable laws, statutes, regulations from time to time in force.
3.3 The Booking Party must not use any third-party caterers or bring (or permit guests to bring) any food or drink (including alcoholic drinks) into the Venue.
4. Licence and use of Venue
4.1 Subject to clause 8, the University grants the Booking Party a right for the Hire Period to enter and use the Venue for the Event in accordance with the terms of this Agreement. The Booking Party acknowledges that:
(a) the Booking Party shall have the right to enter and use the Venue as a licensee only and no relationship of a landlord and tenant is created between the University and Booking Party by this agreement; and
(b) the University retains control, possession and management of the Venue and the Booking Party has no right to exclude the University from the Venue. The University reserves the right to enter the Venue at all times during the Hire Period, including to supply the Services.
4.2 The Booking Party agrees and undertakes:
(a) not to use the Venue other than for the Event;
(b) not to do or permit to be done anything on the Venue which is illegal or which may be or become a nuisance (whether actionable or not), annoyance, inconvenience or disturbance to the University or to any other Booking Parties of the University, or any owner, occupier or visitor of neighbouring property;
(c) to comply (and ensure that its staff, visitors and agents comply) with the terms of this Agreement and any instructions or notices from the University, and use reasonable efforts to ensure that any guests or other persons present at the Event so comply;
(d) to permit the University to search all containers, bags, boxes and equipment coming into or leaving the Venue, including those brought onto the Venue by guests during the Hire Period;
(e) not to cause or permit to be caused any damage to the Venue, including any furnishings, equipment or fixtures at the Venue;
(f) not to smoke or permit smoking (including e-cigarettes) anywhere in the Venue;
(g) not to fix any bolts, nails, tacks, screws, adhesives, tape or other such fixing devices to the walls or fabric of the Venue without the prior written consent of the University;
(h) not to display any advertisement, signboards, flag, banner, placard, poster, signs or notices at the Venue without the prior written consent of the University;
(i) not to alter, move or interfere with any lighting, heating, power, cabling or other electrical fittings or appliances at the Venue, or install or use additional heating, power, cabling or other electronic fittings or appliances without the prior written consent of the University;
(j) to use any equipment provided by the University, as specified in the Order Form, for its proper purpose and in accordance with any instructions provided by the University regarding its use;
(k) to leave the Venue in a clean and tidy condition and to remove the Booking Party's decorations, displays and any other Booking Party equipment from the Venue at the end of the Hire Period;
(l) not to bring or permit to be brought any animal onto the Venue without the prior written consent of the University, with the exception of assistance dogs within the meaning of the Equality Act 2010;
4.3 Car parking facilities may be available on site but are subject to availability and not guaranteed and are subject to charges displayed in all car parks on campus.
4.4 The Booking Party shall ensure that the guests behave in a responsible and safe manner at the Event, and the University reserves the right to remove or request that the Booking Party remove guests that do not do so from the Event and the Venue.
5. Guest numbers and dietary information
5.1 The Order Form indicates the guaranteed minimum number of guests attending the Event, including the Booking Party staff.
5.2 The Booking Party shall confirm the final catering numbers at least 5 Business Days before the Event. Charges for the Services will be calculated on the final catering number or the number actually attending, whichever is the greater. Where the final catering numbers are less than the guaranteed minimum number of guests specified in the Order Form, the Booking Party shall pay the Charges based on the guaranteed minimum number.
5.3 Special dietary requirements should be notified to the University no later than 5 Business Days before the Event. Provision of special dietary requirements is included within the Charges.
6. Charges and payment
6.1 The Booking Party shall pay the Charges in accordance with this clause 6.
6.2 The University shall invoice the Booking Party for the Deposit, which shall be payable by the Booking Party within 30 days of the date of the Agreement.
6.3 The University shall issue an invoice for the Charges (less the Deposit), which shall be payable by the Booking Party no less than 5 Business Days before the Event.
6.4 The University may issue an additional invoice after the Event for any further Charges due calculated by reference to the University's published price list which were not included in the invoice issued pursuant to clause 6.3. Such Charges may include those payable for any final alterations to the Services, or for guests attending the Event in excess of the number estimated by the Booking Party pursuant to clause 5.2. Charges invoiced pursuant to this clause 6.4 shall be payable by the Booking Party within 30 days of receipt.
6.5 All amounts payable by the Booking Party exclude amounts in respect of value added tax (VAT), which the Booking Party shall additionally be liable to pay to the University at the prevailing rate (if applicable), subject to receipt of a valid VAT invoice.
6.6 All amounts due under the Agreement shall be paid in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).
7. Liability
7.1 The University has obtained insurance cover in respect of its own legal liability for individual claims not exceeding £10m per claim. The limits and exclusions in this clause reflect the insurance cover the University has been able to arrange and the Booking Party is responsible for making its own arrangements for the insurance of any excess loss. It is recommended that the Booking Party obtains insurance cover in respect of all risks which may be incurred by the Booking Party, arising out of the Event.
7.2 The restrictions on liability in this clause 7 apply to every liability arising in connection with the Agreement including liability in contract, tort (including negligence), misrepresentation, restitution, deliberate fault or otherwise.
7.3 Nothing in the Agreement limits any liability which cannot legally be limited, including liability for:
(a) death or personal injury caused by negligence; and (b) fraud or fraudulent misrepresentation.
7.4 Subject to clause 7.3, the University shall not be liable for:
(a) the death of, or injury to, the Booking Party or that of the Booking Party's employees, contractors or any other guests or invitees to the Venue; or
(b) damage or theft of any property of the Booking Party or that of the Booking Party's employees, contractors or other guests of invitees to the Venue[, except to the extent that such damage or theft arises from the negligence of the University].
7.5 Subject to clause 7.3 and clause 7.4, the University's total liability to the Booking Party shall not exceed the equivalent value of sums paid by the Booking Party under the Agreement.
7.6 Subject to clause 7.3 and clause 7.4, clause 7.6 specifies the types of losses that are excluded.
Excludes specified types of loss:
(a) loss of profits
(b) loss of sales or business;
(c) loss of agreements or contracts;
(d) loss of anticipated savings;
(e) loss of use or corruption of software, data or information;
(f) loss of or damage to goodwill; and
(g) indirect or consequential loss.
8. Cancellation
8.1 The Booking Party will be liable for the following charges where the Booking Party cancels an event:
More than 24 weeks 10%
24 – 12 weeks 25%
12 – 4 weeks 50%
Less than 4 weeks 100%
For the avoidance of doubt, all cancellations must be submitted in writing (including by email) by the Booking Party to the University.
8.2 The University may cancel the event and forthwith terminate this Agreement and the rights granted to the Booking Party if: (i) the Venue has to be closed for reasons beyond the University’s control, and/or (ii) the Venue is required for the staging of a sporting, cultural, or other entertainment event which will be open to attendance by the general public, which event was not known by the University to be staged at the Venue at the date of this Agreement and the staging of which event will take precedence over the event. In such circumstances the Booking Party will receive a full refund of all sums paid by the Booking Party to the University and the University will have no further obligation or liability to the Booking Party.
8.3 Circumstances may arise where the University needs to alter this Agreement in order to facilitate provision of the Services or otherwise. In such circumstances, the University reserves all rights, at its sole discretion, to cancel, assign, vary, novate or alter this Agreement and the rights granted to the Booking Party.
8.4 On completion or cancellation of the Agreement for whatever reason:
(a) any provision of the Agreement that expressly or by implication is intended to come into or continue in force on or after completion or cancellation shall remain in full force and effect; and
(b) completion or cancellation of the Agreement shall not affect any of the rights, remedies, obligations or liabilities of the Parties that have accrued up to the date of completion or cancellation, including the right to claim damages in respect of any breach of the Agreement which existed at or before the date of completion or cancellation.
9. Termination
9.1 The University may terminate the Agreement with immediate effect by giving written notice to the Booking Party in the event:
(a) it is deemed (in the view of the University) that the Event, or any persons associated with the Event may damage the reputation of the Venue or the University;
(b) in accordance with, or arising out of, Clause 8.3; or
(c) where any advance payment, deposits, including any VAT thereon (required under the
Agreement) is overdue by 4 days or more.
9.2 Without affecting any other right or remedy available to it the University may terminate the Agreement with immediate effect by giving written notice to the other Party if:
(a) either Party commits a material breach that is irremediable; or
(b) either Party commits a material breach which is remedial but fails to remedy that breach within 14 days of receipt of a written notice issued by the non-breaching Party setting out the nature of the breach and the requirements to remedy it; or(c) the other Party takes any step or action in connection with its entering bankruptcy (where an individual), administration, provisional liquidation or any composition or arrangement with its creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of its assets or ceasing to carry on business; or
(d) the other Party's financial position deteriorates to such an extent that in the terminating Party's opinion the other Party's capability to adequately fulfil its obligations under the Agreement has been placed in jeopardy.
9.3 On termination of the Agreement, the Booking Party will immediately pay to the University all of the Booking Party’s outstanding unpaid invoices in respect of goods or services supplied, and, where no invoice has been submitted, the University will submit an invoice, which will be payable by the Booking Party within 14 days of the date of the invoice.
9.4 Termination of the Agreement will not affect any rights, remedies, obligations or liabilities of the Parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of the contract which existed before the date of termination.
10. Data protection
Each Party shall, at its own expense, ensure that it complies with and assists the other Party to comply with the requirements of all applicable data protection and privacy legislation in force from time to time in the UK including the Data Protection Act 2018 (and regulations made thereunder), the UK General Data Protection Regulation (GDPR) and the guidance and codes of practice issued by the Information Commissioner or other relevant regulatory authority and applicable to a Party.
11. General
11.1 Force majeure. Neither Party shall be in breach of this agreement nor liable for delay in performing, or failure to perform, any of its obligations (except any obligation to make payment) under this agreement if such delay or failure results from events, circumstances or causes beyond its reasonable control, including but not limited to acts of God, flood, drought, earthquake or natural disaster, any law or action imposed by government or a public body, war or armed conflict, labour dispute including but not limited to strike, lockout or boycott, collapse of buildings, fire, explosion or accident.
In such circumstances, the affected Party shall notify the other Party as soon as practically possible of the likely cause, effect and duration.
The affected Party shall be entitled to a reasonable extension of the time to perform its obligations under this agreement. If the period of delay or non-performance continues for 4 weeks’ the Party not affected may terminate this agreement by giving 7 days’ written notice to the affected Party.
11.2 Special Conditions. The Parties will comply with any Special Conditions as may be set out in the Order Form.
11.3 CANCELLATION BY THE UNIVERSITY
The University reserves the right to cancel any booking for the following reasons:
• If the Customer fails to pay the full balance within 14 days of the hire date the University will have the right to cancel the booking. This will result in the 20% deposit being retained by the University as a cancellation charge.
• If the University or any part of it is closed due to fire, flood, failure of water, heating or electricity, dispute with employees or by order of any public authority.
• Risk Assessments are not satisfactorily completed in a timely manner prior to the event.
• The event may, in the opinion of the University, be deemed unsafe, unethical or could impact negatively on the reputation of the University.
• The University cannot accept liability for any inconvenience or loss caused as a consequence of such cancellation if alternative arrangements cannot be made.
• The University may offer an alternative date if the cancellation is the necessity of the University where the Customer has paid the hire fee or a full refund.
• If the Customer has debts outstanding with the University irrespective of what these relate to.
FORCE MAJEURE Neither party shall be under any liability in the event of either the University or the Customer being prevented from fulfilling its obligations under this contract due to an event beyond its control. This is not limited to:-
• Extreme adverse weather conditions, flood, earthquake
• Natural disasters
• Other acts of God
• War, national emergency, civil unrest, acts of terrorism, pandemic
• The government of the country of origin of the visiting group issuing a formal warning advising against travel to the United Kingdom. Should the University or the Customer be unable to fulfil its obligations in the event of a force majeure occurring, notice should be given by the affected party to the other party as soon as possible.
FACILITY RISK ASSESSMENT – The University will provide you with a facility risk assessment for the room or venue that you are due to be using. It will identify any of the potential risks and hazards that we deem present within the space and what actions can be taken to reduce risk. Please read this information carefully and adapt your use of the area accordingly to maximise the safety and wellbeing of all delegates present.
RISK ASSESSMENT – The University will require a risk assessment from the Customer to highlight any risks associated with your use of the room/venue provided. The document will also need to include what actions will be undertaken to minimize these risks. In order to assist with producing this document the University has a risk assessment template that can shared with you. This should inform any insurance cover highlighted under Public Liability Insurance or where the Customer is an individual may require one off event insurance.
PUBLIC LIABILITY INSURANCE
A Customer representing a company, charity, business will be required to provide a copy of their public liability insurance for all room/venue bookings made at the University to demonstrate appropriate cover for any activities being undertaken during the booking.
The University will determine.
LOSS & DAMAGE
The Customer will be held responsible for any loss of, or damage to university property howsoever caused by their delegates. Charges for any such loss, damage or subsequent cleaning costs will be invoiced directly to the Customer. No further bookings will be permitted until all debts for damage are settled. The University cannot accept any liability for loss or damage to personal property or vehicles of delegates. All guests are therefore advised to be extremely careful regarding the security of their belongings.
PARKING
Parking at Marjon operates on a pay and display basis and is managed by a third-party parking agency. The Main Campus and Sports Centre car parks operate on very different tariffs so we advise all visitors upon arrival to please familiarise themselves with the current chargeable times, which could be subject to change at any time.
A few key points:
• Users of the University car parks do so at their own risk. The University will not accept liability for any accidents, damage or loss incurred. Delegates should ensure that their cars are securely locked with no valuables left inside.
• There is typically a speed limit of 10mph and a one-way system in place, please comply with these at all times.
• Visitor blue badge holders can register their vehicle at the Welcome Desk, on presenting a valid blue badge. There are several accessible bays situated near entrances around campus. Any vehicle parked in a marked, disabled bay must display a valid blue badge on the dashboard or the vehicle will be issued a Parking Charge Notice (PCN)
PARKING – MAIN CAMPUS
Whilst parking changes from time to time, the currently the chargeable parking times on the main campus are 7.30am – 5.30pm Monday to Friday. Outside of these hours parking on the main campus is free. During chargeable periods the following rates apply:
• First 90 mins - FREE (must still be registered on the JustPark App or via phone call)
• Up to 3 hours - £1.50
• Up to 5 hours - £3.00
• All Day - £5.00 Payment must be made via the JustPark app, or by phoning 01453 488020.
The Location ID is – 501004. To claim the 90 ‘free’ minutes visitors are required to add this to the time period that they need. For example, if you request 4.5 hours parking, you will only be charged £1.50 for the 3 hour charge.
PARKING – SPORTS CENTRE
The Sports Centre car park is chargeable 24 hours a day, 7 days a week. It operates on the
following tariff:
• First 30 mins - FREE (must still be registered on the JustPark App or via phone call)
• Up to 2 hours (max stay) - £3.00 Payment must be made via the JustPark app, or by phoning
01453 488020. The Location ID is – 501006. Unlike the Main Campus parking, the 30 min free
period is included within the maximum stay of 2 hours (with no return). Please ensure you check
the parking charges before leaving your car to avoid penalty charges.
INTERNET ACCESS
Complimentary internet access is available to all visitors. Those wishing to use Wifi must supply
their own device and search for the ‘MarjonWifi’ network. Upon connection visitors must register
details and subsequently verify their account.
SMOKING POLICY
The University has a smoking policy that only permits smoking (which includes vaping) within designated smoking shelters. These are clearly signed and can be found in numerous places around the campus. Those found contravening this policy may be asked to leave the premises.
SECURITY
In order to comply with the terms of our campus wide licensing agreement, it may be a requirement that your event requires an additional security presence. This is determined through the risk assessment, and should this be the case then you will be advised at the time of booking with the anticipated additional cost and if happy to proceed all required security measures will be booked by the University on your behalf, using our preferred supplier. All associated costs of hiring security personnel and/or equipment will be charged to the Customer.
UNDER-18-YEAR-OLDS
The Customer is responsible at all times for persons under the age of 18 in their hire party. It is recommended that a minimum of 1 appropriate adult per 10 children (under 18) is provided. The consumption of alcohol by persons under 18 years of age is illegal and anyone found contravening this will be required to leave the premises and may be reported to the Police.
SAFEGUARDING
Many of the University facilities are hired by external organisations and under these arrangements the University has no control over and assumes no liability for the conduct of individuals from these organisations. However, should anyone in your party be concerned that someone is at risk of harm or abuse then please take the following action:
• If there is immediate risk of serious harm then call the Emergency Services on 999.
• If unsure, contact the onsite Campus Security Staff on 01752 636700 ext 2222.
• In non-emergency situations please inform either your Marjon event coordinator, or call 01752 636700 and request to be put through to the Head of Student Wellbeing & Support.
PREVENT DUTY
In 2015 the Government passed the Counterterrorism and Security Act which specifically addresses the role of universities and for the first time brings them under direct statutory provision in this respect. Under Section 26 of this act there is a duty placed on universities, referred to as Prevent, to have ‘due regard to the need to prevent people from being drawn into terrorism’. As part of that duty the University reserve the right to make enquiries regarding all external bookings to ensure that we do not compromise that duty.
PERSONAL INJURY
The University is unable to accept any liability for death or personal injury sustained by the Customer or any person forming part of their party unless proven to have been caused by the negligence of the University. FIRST AID For all issues you can 111 or in an emergency 999 and request an ambulance. Please then contact the duty staff on 01752 636700 extension 2222 so they can assist in directing the emergency services to you. Our onsite duty staff are all first aid trained and can be contacted for less serious first aid requirements. We do have a defibrillator in our main reception and others around site. For more information, please ask us where the
nearest defibrillator will be when booking your event.
ASSISTANCE DURING YOUR BOOKING
The Welcome Desk is staffed Monday to Friday 0800-1700 and can deal with any queries in the first instance. Outside of these times (and for all emergencies) please call 01752 636700 extension 2222 for the duty staff who staff the premises 24 hours a day, 7 days a week.
IN THE EVENT OF A FIRE
OTHER CONDITIONS
No public advertising of any function held on the University premises (unless pre-arranged)
11.4 Intellectual Property.
By accepting the terms and conditions, the Booking Party gives the University express consent to use the Booking Party’s name and/or logo for the purposes of wayfinding and signage of events.
11.5 Assignment and other dealings
(a) The Booking Party shall not assign, transfer, charge, subcontract, declare a trust over or deal in any other manner with any or all of its rights and obligations under the Agreement without the University's prior written consent.
(b) The University may at any time assign, transfer, charge, subcontract, declare a trust over or deal in any other manner with any or all of its rights under the Agreement.
11.6 Confidentiality
(a) Each Party undertakes that it shall not at any time disclose to any person any confidential information concerning the business, assets, affairs, customers, clients or suppliers of the other Party or of any member of the group to which the other Party belongs, except as permitted by clause 11.5(b). For the purposes of this clause 11.6, group means, in relation to a Party, that Party, any subsidiary or holding company from time to time of that Party, and any subsidiary from time to time of a holding company of that Party.
(b) Each Party may disclose the other Party's confidential information:
(i) to its employees, officers, representatives, subcontractors or advisers who need to know such information for the purposes of carrying out the Party's obligations under the Agreement. Each Party shall ensure that its employees, officers, representatives, subcontractors or advisers to whom it discloses the other Party's confidential information comply with this clause 11.65; and
(ii) as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.
(c) Neither Party shall use the other Party's confidential information for any purpose other than to perform its obligations under the Agreement.
11.7 Entire agreement
(a) The Agreement constitutes the entire agreement between the Parties.
(b) Each Party acknowledges that in entering into the Agreement it does not rely on any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Agreement. Each Party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in the Agreement.
11.8 Variation. No variation of the Agreement shall be effective unless it is in writing and signed by the Parties (or their authorised representatives).
11.9 Waiver
(a) A waiver of any right or remedy is only effective if given in writing and shall not be deemed a waiver of any subsequent right or remedy.
(b) A delay or failure to exercise, or the single or partial exercise of, any right or remedy shall not waive that or any other right or remedy, nor shall it prevent or restrict the future exercise of that or any other right or remedy.
11.10 Severance. If any provision or part-provision of the Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or partprovision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause 11.9 shall not affect the validity and enforceability of the rest of the Agreement.
11.11 Notices
(a) Any notice given to a Party under or in connection with the Agreement shall be in writing (including by email) and shall be made to the representative of the Party as set out in the Order Form.
(b) This clause 11.11 does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.
11.12 Third Party rights. This Agreement does not give rise to any rights under the Agreements (Rights of Third Parties) Act 1999 to enforce any term of the Agreement.
11.13 Governing law and Jurisdiction. This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the Law of England and Wales.
Each Party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).
Guidelines for VAT Exemption
Introduction
This Guide is for use by Plymouth Marjon University to determine if an organisation using Conference services or facilities is exempt from VAT and needs to certify they are an Eligible Body.
General Principles the Law
The University does not add VAT to the fees it charges for education. Under the Law these are exempt from VAT.
Eligible Body
The University is an eligible body. It is exempt from charging VAT on the education and closely related goods and services it supplies to its students.
Exempt Supplies
Fees for education are exempt. Charges for other goods and services that are closely related to the supply of education are also exempt. Thus, for example, Catering and Accommodation are exempt when:
Education Defines
The guidance available from Customs and Excise defines education as:
A course, class or lesson of instruction or study in any subject:
Whether or not that subject is normally taught in schools, colleges or universities; and
Regardless of when and where it takes place.
Education includes:
Lectures
Educational seminars
Conferences and symposia
Holiday, sporting and recreational courses
If you make a separate charge for registration, this is part of your provision of education.
Taxable Supplies
In general, all other goods and services supplied by the University are taxable at the standard rate.
Exceptions: when VAT is not charged
VAT is not charged when one eligible body provides:
The students of another eligible body with education or closely related goods or services
Conference facilities to another eligible body if the conference organisers are using the facilities to provide education and closely related goods and services to its students/ conference delegates.
Applying the Rules to Conferences
Conferences is a place where supplies of education and vocational training are commonly made. This is recognised by Customs and Excise in their guidance. Therefore, conferences may be exempt.
Other Eligible Bodies Defined
Other eligible bodies include:
Colleges, UK universities
Charities that are precluded from distributing profits and apply any profit made from the provision of education, etc. to a continued or improved service.
Proof of Eligible Body Status
VAT will always be charged for a conference, unless the organisation can prove and verifies they are an eligible body and the supplies they are receiving from the University are being used directly by its students or trainees. Exempt Education Providers Form
VAT will always be charged for a conference, unless the organisation can prove and verifies they are an eligible body and the supplies they are receiving from the University are being used directly by its students or trainees.
Where to Go for Help
Queries may be directed to the University on 01752 636 700.
More detailed information can be found at:
www.opsi.gov.uk/acts/acts1994/UKpga_19940023_en_1.htm will take you to the VAT Act 1994
http://customs/hmrc.gov.uk to review the guidance notes for education.
A search on 'Education and vocational training' should bring up the current notice 701-30
